Jobs, San Francisco 49ers


Current available jobs in Administration:





Administration: Office Manager
Sales Office Manager - 49ers Stadium Management Company (Santa Clara, CA)

Job Overview:    The Levis Stadium Sales Office Manager is primarily responsible for managing a wide range of administrative and support duties related to the daily operations of the new Santa Clara Stadium Sales Department. The Sales Office Manager should be a professional, self-motivated, positive individual. 

Major Responsibilities:
Effectively organize, schedule and maintain office day-to-day calendar
Liaison for HR department
Maintain, organize and track new stadium invoices for accounts payable
Manage deliveries and shipments
Maintain office technology
Maintain communication lines between internal departments and provide prompt answers to requests in order to convey concise, clear, and timely information
Manage day-to-day office coordination including, but not limited to: ordering and maintaining office supplies, merchandise, janitorial services, office food and beverage, etc.
Manage day-to-day visitor activity in the office.
Greet Levi’s® Stadium visitors in a professional manner that represents the San Francisco 49ers.
Act as the gatekeeper for the office when escorting guests into the office and to the appropriate parties.
Screen and direct phone calls, check voice mails, prepare correspondence, and coordinate the operation and maintenance of office equipment.
Assist with the management of all general stadium inquiries.
Preform other duties as deemed necessary.

Job Requirements:
College graduate preferred
Minimum of 1 year prior work experience preferred
Customer service or receptionist experience preferred
Proven ability to work collaboratively in a team-oriented environment
Possess effective project management skills
Professional  verbal and written communication skills
Proficient in Microsoft Office, with a focus on Outlook, Word, Excel, and PowerPoint
Candidate must have a strong work ethic and a desire to build a career in professional sports

Note: When you apply for this job online, you will be required to answer the following questions:

1. What is your salary requirement?


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Administration: Administrative/Executive Assistant
Administrative Assistant - San Francisco 49ers (Santa Clara, CA)

The Legal Affairs Department of the San Francisco 49ers seeks an Administrative Assistant.  The position reports to the Executive Vice President and the Director of Legal Affairs.  The role is to serve as the chief administrator of the Legal Affairs department of the 49ers and the duties in that role encompass a wide variety of tasks, such as responsibility for completion, execution and tracking of legal documents, maintaining and updating document systems, correspondence and coordination with service providers and internal clients, scheduling meetings and keeping calendars, setting up appropriate systems for tracking, and assuring completion of projects, and  other miscellaneous office and support activities. Preferred experience includes calendaring, correspondence, and familiarity with contracts and other legal, organizational project and administrative documents and the kinds of activities described above.  This is a full-time, hourly position.

 

Primary Responsibilities

  • Perform general office duties, including, but not limited to, answering phones, greeting guests, copying, scanning, typing, collecting mail, preparing expense reports, and maintaining office supplies.
  • Maintain calendars for executives, including heavy scheduling of meetings and updating contacts
  • Make travel arrangements.
  • Organize and maintain electronic files for all contracts across the organization as well as additional records and correspondence.
  • Correspondence and document work, as experience warrants.
  • Track all bills and invoices for department.
  • Assist with proofreading and coordinating the execution of all types of contracts and documents.
  • Maintain spreadsheets related to contracts for purposes such as tracking certificates of insurance.
  • Coordinate with registered agent with respect to entity formation and governance documents.
  • Assist with implementation of processes related to document management across the organization.
  • Coordinate business social events, such as booking reservations for meetings and business meals for executives.

 

Skills and Attributes

A successful candidate will be exceptionally well-organized.  He or she must be attentive to detail and capable of seeing tasks through in a busy environment.  A candidate must have a cheerful attitude and a good sense of humor.  The individual must be reliable, hard-working and possess good judgment.  Finally, the Legal Affairs department needs a person of integrity who can be trusted with confidential documents and information.

 

An administrative assistant should possess the following technical skills: Advanced MS Outlook, Advanced MS Word, Advanced MS Excel, Adobe Acrobat.  The individual will need to be adept at working within document management systems, including use of electronic signature software and document comparison software.

 

Education and Experience

  • Bachelor’s Degree from an accredited four-year university is required.
  • Minimum one year of experience as an administrative assistant. Experience as an executive assistant or a legal secretary, or otherwise in a law firm or corporate legal department, is a plus.
  • Registration as a notary public is helpful, but not required.

 

Application

Please submit a cover letter and resume (including any salary requirements) by Friday, September 19, using this link:

https://career4.successfactors.com/sfcareer/jobreqcareerpvt?jobId=701&company=SF49SP&username=&st=8E3EC5091BCF73EE15E878CFC4039091ABFD326F

 

 


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